Welcome participantsĪt the beginning of the meeting, welcome the participants and thank them for attending. In the email, be sure to include information about the materials they might bring, like a project charter or a requirements document. They may also use the agenda as a reference throughout the meeting. Attach a copy of the meeting's agenda so that they can review it beforehand and prepare any questions or discussion topics. If you're meeting through an online video platform, send the web address. Be sure to share the date, time and location of the meeting. Send out an invitation to the participants of the meeting. Related: What are Strategic Plans? Definition, Method and Examples 2. Questions: Be sure to include a time for questions at the end of the meeting to clear up any confusion or any questions about a topic that you didn't cover. You may have certain members of your team discuss a specific topic, depending on their expertise on it. For example, you might share that the main objective is to create a structured outline for the project's deliverables or to gain a better understanding of the project's feasibility.ĭiscussion topics: Include information about each discussion topic, like the project's financing, budget, requirements or risks. Main objective: Before moving forward with the meeting's discussions, be sure to state the main objective of the meeting. #PROJECT KICKOFF MEETING PROFESSIONAL#You might have each professional introduce themselves and say their position or you can give the professionals time to meet each other before the meeting begins. Introduction: List the introductions by including the name of each participant. Include the start time and provide an estimated end time. Time slot: Include the allotted time slot for the meeting. Here are the items that you may cover on the agenda: Create a meeting agendaīefore starting the meeting, it's important to create an agenda that covers important information and sets a schedule for the session. Here are the steps that you can take to conduct a meeting to start a project: 1. #PROJECT KICKOFF MEETING HOW TO#Related: What Is Project Scope Management? (And How to Create a Plan) How to conduct a meeting to start a project They may explain similar projects they worked on or achievements they completed previously. During the meeting, project managers can take the time to introduce themselves and share their team's background in project development. The kickoff session takes place before project development begins.Īn effect meeting can inform stakeholders of the plans, set the tone for the project and establish objectives to achieve a successful project. This allows the project manager to get a better idea of the project's deliverables, timeline and goals. During the meeting, participants can discuss the project's purpose, benefits, potential risks and expenses. Related: How to Be a Successful Project Manager: Skills and Qualifications What is a project kickoff meeting?Ī project kickoff meeting is a session where project managers and team members can meet with a project's stakeholders, sponsors or client. In this article, we explain what a project kickoff meeting is, provide the steps you can take to conduct one and share tips for hosting this meeting. If you want to develop a successful project, learning how to conduct a project kickoff meeting may be useful for you. This meeting allows managers, team members, stakeholders and clients to discuss the project's main objective, important deliverables and expectations. Before creating project development plans, a team may conduct a project kickoff meeting.
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